Notarial Copy Certification & Authentication Coordination

Certified copies and notarial authentication must match the purpose of the procedure

Many international procedures require a document to be presented as a certified copy, notarized copy, cotejo or authenticated document instead of a simple scan or photocopy.

This may apply to passports, identification cards, corporate documents, powers of attorney, immigration records, bank letters, shareholder documents, certificates, contracts or supporting evidence.

CitizenResident helps coordinate the workflow with the relevant notary or professional provider so the document is prepared according to the intended use.

CitizenResident does not perform notarial acts. Notarial certification, cotejo and authentication must be performed by a notary or competent authority.

Who this service is for

This service may be useful for clients who need:

• certified passport copies;

• certified ID copies;

• notarized powers of attorney;

• authenticated corporate documents;

• certified copies for bank account opening;

• documents for immigration filings;

• documents for real estate transactions;

• certified copies for tax or accounting processes;

• supporting documents for apostille or legalization.

What CitizenResident may help coordinate

Depending on the approved proposal, CitizenResident may help coordinate:

• document review for notarial workflow;

• notarial appointment or provider coordination;

• passport or ID copy certification;

• cotejo and authentication workflow;

• notarized copy preparation;

• coordination with legal partners;

• coordination with translation providers;

• scan and delivery tracking;

• document status updates.

Process overview

1. Identify the receiving institution

CitizenResident helps coordinate clarification of who will receive the document and what form is required.

2. Confirm whether original or copy is needed

Some procedures require originals; others accept certified copies. The requirement should be confirmed before notarization.

3. Coordinate notarial certification or cotejo

CitizenResident helps coordinate the workflow with the notary or provider.

4. Prepare next step

After notarial certification, the document may need apostille, legalization, translation or delivery to a legal, banking or immigration partner.

Professional Responsibility Notice

CitizenResident helps coordinate the document workflow. Notarial certification, authentication and legal effect are handled by notaries or competent authorities. CitizenResident does not guarantee acceptance by the receiving institution.